SUNDARAM-CLAYTON LIMITED (SCL)
CODE OF BUSINESS CONDUCT AND ETHICS OF BOARD & SENIOR
MANAGEMENT
PHILOSOPHY OF CODE OF GOVERNANCE
Sundaram-Clayton
Limited (SCL), in line with TVS Group philosophy, truly believes in
independence, responsibility, transparency, professionalism, accountability and
code of ethics, which are the basic tenets of corporate governance. SCL always
seeks to achieve optimum performance at all levels in adopting and adhering to
best corporate governance practices. SCL has always focused on corporate
governance as a means to maximize long term stakeholders’ value through
disciplined and sustained growth and value creation.
CODE
This code of business
conduct and ethics helps to ensure compliance with legal requirements and
standards of business conduct. The board of directors (the board) has adopted a
code of business conduct and ethics (the code) for all board members and senior
management personnel viz., all members of management one level below executive
directors, including all functional heads. Every board member and senior
management personnel is expected to read and understand this Code and its
application to the performance of his or her duties, functions and
responsibilities.
COMPLIANCE OFFICER
Company secretary is
the compliance officer for the purpose of this code. The compliance officer
shall refer to the chairman of the board any complaint received for necessary
action.
HONESTY & INTEGRITY
All board members and
senior management personnel shall:
* Conduct their activities,
on behalf of SCL and on their personal behalf, with honesty, integrity and
fairness;
* Act in good faith,
responsibility, with due care, competence and diligence, without allowing their independent judgement to be
subordinated;
* Act in the best
interest of SCL, its various stakeholders including SCL shareholders and fulfil
the fiduciary obligations;
* Not engage in
conduct likely to bring discredit upon SCL; and
* Comply with every
provision of this Code.
CONFLICT OF INTEREST
All board members and
senior management personnel shall not engage in any business, relationship or
activity, which may be in conflict of interest of SCL or the group companies.
Conflict of interest may not always be clear-cut. Any question therefore about
a board member’s or senior management personnel’s actual or potential conflict
of interest with SCL should be brought promptly to the attention of the
Chairman of the board who will review the question and determine a proper
course of action including whether consideration or action by the full board is
necessary. Directors or senior management personnel involved in any conflict or
potential conflict situations shall exclude themselves from any discussion or
decision relating thereto.
FAIR DEALING
All board members and
senior management personnel should deal fairly with SCL’s customers, suppliers,
competitors, officers and employees. No board member or senior management
personnel may take unfair advantage of SCL’s customers, suppliers, competitors
or employees through manipulating, concealment, abuse of privileged
information, misrepresentation of material facts or any other unfair dealing
practice. Gift or entertainment in any
form that is likely to result in a feeling of expectation of personal
obligation should not be accepted or extended.
CORPORATE OPPORTUNITIES
All board members and
senior management personnel shall not exploit for their own personal gain
opportunities that are discovered through the use of SCL property, information
or position unless the opportunity is disclosed fully in writing to the board
and the board declines to pursue such opportunity.
CONFIDENTIAL INFORMATION
All board members and
senior management personnel shall maintain confidentiality of information
(price sensitive or otherwise) they receive while being in office of SCL and
ensure always information security policy of SCL.
CONFIDENTIAL INFORMATION OF OTHERS
SCL is required to
abide by the terms of the relevant non-disclosure agreement and limit its use
to the specific purposes for which it was disclosed and to disseminate it only
to others with a need to know the information. All board members and senior
management personnel shall not attempt to obtain a competitor’s confidential
information by improper means.
PROTECTION OF ASSETS
The board and senior
management personnel shall endeavour their best to protect SCL’s assets and
shall not use the same for personal benefit, unless approved by the board.
REGULATIONS
All board members and
senior management personnel shall comply with all applicable laws, rules,
regulations and guidelines, including obligations under take-over and insider
trading regulations and shall report actual non-compliances, if any, of law,
this code, or other SCL policies or procedures to the board.
As a public company,
it is of critical importance that SCL’s filings with the Securities and
Exchange Board of India, the Reserve Bank of
WAIVER
Waiver of this code in
any respect or respects may be made only by the board and will be publicly
disclosed if required by any applicable laws or regulation. As a general
policy, the board will not grant waivers to the Code. Having regard to the
business practices, or the legal and regulatory framework applicable, the board
will review, revise or update the code, as it deems appropriate.
AFFIRM COMPLIANCE
All board members and
senior management personnel shall affirm compliance with the code on an annual
basis.